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Evidence Guide: FBPGRA4003 - Manage mill logistics and support services

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FBPGRA4003 - Manage mill logistics and support services

What evidence can you provide to prove your understanding of each of the following citeria?

Review mill plan and flow diagram to ensure all logistics and support services are correctly identified

  1. Ensure incorporation of grain and other materials receiving locations in mill plan
  2. Ensure incorporation of all grain, flour and by-product storage facilities in mill plan
  3. Review mill flow diagram for inclusion of all break and reduction system equipment and intermediate storage facilities
  4. Ensure incorporation of all administration, maintenance, utilities and storage areas in mill plan
  5. Identify directly milled and blended flour products in product flow diagrams and relate to storage and despatch facilities
Ensure incorporation of grain and other materials receiving locations in mill plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure incorporation of all grain, flour and by-product storage facilities in mill plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review mill flow diagram for inclusion of all break and reduction system equipment and intermediate storage facilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure incorporation of all administration, maintenance, utilities and storage areas in mill plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify directly milled and blended flour products in product flow diagrams and relate to storage and despatch facilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support product flow through mill

  1. Review facilities and set operating procedures for grain receival according to mill requirements
  2. Ensure operators have required training and test materials for testing grain
  3. Ensure storage availability for received grain, including any divisions
  4. Confirm intermediate storage requirements based on forward production schedule
  5. Establish product handling, storage and despatch procedures for just-in-time customers according to safe work practices
  6. Establish product handling, storage and despatch procedures for daily, weekly or other regular deliveries
  7. Identify any non-standard storage and despatch requirements
  8. Establish and supervise inspection and cleaning regime for bins and silos
  9. Establish and supervise temperature and moisture testing for storage bins and silos
Review facilities and set operating procedures for grain receival according to mill requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure operators have required training and test materials for testing grain

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure storage availability for received grain, including any divisions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm intermediate storage requirements based on forward production schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish product handling, storage and despatch procedures for just-in-time customers according to safe work practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish product handling, storage and despatch procedures for daily, weekly or other regular deliveries

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify any non-standard storage and despatch requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and supervise inspection and cleaning regime for bins and silos

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and supervise temperature and moisture testing for storage bins and silos

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish mill stock control system

  1. Integrate warehouse control and information requirements with mill management and control system according to workplace procedures
  2. Ensure customer orders are passed as soon as possible after receipt to production, storage, and transport departments
  3. Establish bin stock measuring frequency and method to meet mill stock control requirements
  4. Set and monitor weighbridge operation and recording procedures for all bulk inward and outward grain and mill products
  5. Identify locations for automatic and manual recording of internal product transfers
  6. Establish authorisation and access procedures for use of additives and adjuncts to meet mill stock control requirements
Integrate warehouse control and information requirements with mill management and control system according to workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure customer orders are passed as soon as possible after receipt to production, storage, and transport departments

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish bin stock measuring frequency and method to meet mill stock control requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set and monitor weighbridge operation and recording procedures for all bulk inward and outward grain and mill products

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify locations for automatic and manual recording of internal product transfers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish authorisation and access procedures for use of additives and adjuncts to meet mill stock control requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise blending of flours to meet orders

  1. Supervise internal transfer of flour to holding bins
  2. Determine if volumetric, on-line or batch blending is to be used
  3. Determine formula for required blend, including any required additives and adjuncts
  4. Specify flours to be used to most economically achieve required formula according to flour blending requirements
  5. Supervise blending operation, including data entry into batch or process control computer
  6. Supervise transfer of blended flour to packing, despatch or storage
Supervise internal transfer of flour to holding bins

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine if volumetric, on-line or batch blending is to be used

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine formula for required blend, including any required additives and adjuncts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify flours to be used to most economically achieve required formula according to flour blending requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise blending operation, including data entry into batch or process control computer

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise transfer of blended flour to packing, despatch or storage

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise product despatch

  1. Set and monitor ‘give away’ margin above minimum weight in packed flour
  2. Supervise operation of bag and sack packing, and closing equipment
  3. Determine, where required, if enterprise or contract vehicles are to be used
  4. Oversee bag, sack and bulk flour despatch as appropriate according to workplace practices
  5. Supervise packing and despatch of by-products, including palletisation of wheat-feed according to workplace practices
Set and monitor ‘give away’ margin above minimum weight in packed flour

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise operation of bag and sack packing, and closing equipment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine, where required, if enterprise or contract vehicles are to be used

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Oversee bag, sack and bulk flour despatch as appropriate according to workplace practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise packing and despatch of by-products, including palletisation of wheat-feed according to workplace practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage work health and safety, mill safety, security and regulatory procedures for mill or area of responsibility

  1. Establish or review perimeter security according to mill safety standards and security regulatory procedures
  2. Confirm site access control point for all vehicle and pedestrian traffic
  3. Review adequacy of truck holding and turnaround facilities
  4. Establish or review site work health and safety plan and procedures
  5. Ensure personal protective equipment, pedestrian walkways, and other pedestrian safety procedures are known and followed
  6. Review fire protection plan and fire protection facilities, including location and type of extinguishers, suppression systems and alarms
  7. Review visitor reception, registration and escort protocols for visitor access to non-administration areas
  8. Establish compliance procedures for environmental, food safety and other regulatory requirements
Establish or review perimeter security according to mill safety standards and security regulatory procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm site access control point for all vehicle and pedestrian traffic

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review adequacy of truck holding and turnaround facilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish or review site work health and safety plan and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure personal protective equipment, pedestrian walkways, and other pedestrian safety procedures are known and followed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review fire protection plan and fire protection facilities, including location and type of extinguishers, suppression systems and alarms

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review visitor reception, registration and escort protocols for visitor access to non-administration areas

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish compliance procedures for environmental, food safety and other regulatory requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review mill dust control procedures

  1. Review equipment and storage cleaning schedule and procedures for dust control effectiveness
  2. Arrange regular inspections for potential ignition sources to meet safety standards
  3. Review current dust control and dust explosion relief equipment and arrange for any required maintenance or additional dust control/dust explosion relief equipment according to manufacturers’ specifications
  4. Establish training in dust control procedures for all employees and contractors
Review equipment and storage cleaning schedule and procedures for dust control effectiveness

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange regular inspections for potential ignition sources to meet safety standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review current dust control and dust explosion relief equipment and arrange for any required maintenance or additional dust control/dust explosion relief equipment according to manufacturers’ specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish training in dust control procedures for all employees and contractors

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage pest control procedures

  1. Review site pest control plan to meet production and food safety requirements
  2. Ensure all employees are trained to identify signs of insect, rodent and bird infestation
  3. Establish inspection, sampling and testing regime for all equipment, storage areas and all inward and outward goods
  4. Determine cause and type of infestations
  5. Specify appropriate control measures for insect, rodent and bird infestation
  6. Supervise protection of employees, community and product during treatments
  7. Ensure compliance with regulations and environmental guidelines
  8. Establish pest reporting and treatment recording procedures
Review site pest control plan to meet production and food safety requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure all employees are trained to identify signs of insect, rodent and bird infestation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish inspection, sampling and testing regime for all equipment, storage areas and all inward and outward goods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine cause and type of infestations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify appropriate control measures for insect, rodent and bird infestation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise protection of employees, community and product during treatments

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure compliance with regulations and environmental guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish pest reporting and treatment recording procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contractors for mill or area of responsibility

  1. Establish and maintain schedule of contractors and their capabilities for services not performed in-house
  2. Confirm procedures and delegations for engaging contractors
  3. Develop site access register for contractors according to workplace requirements
  4. Ensure contractors are briefed on all mill regulatory and commercial requirements
Establish and maintain schedule of contractors and their capabilities for services not performed in-house

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm procedures and delegations for engaging contractors

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop site access register for contractors according to workplace requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contractors are briefed on all mill regulatory and commercial requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge